Accelerating Fingerprint Submission After Applying for a Residence Card in Poland

The process of obtaining a residence card (temporary or permanent residence permit) in Poland involves several steps, one of which is submitting fingerprints. This is a mandatory procedure, as without fingerprint submission, the documents will not be processed. However, due to the high number of applications, waiting for a call for fingerprinting (submission of fingerprints) may be delayed for several weeks or even months.
In this article, we will explain how to speed up the fingerprint submission process after submitting documents for the residence card by mail.

Why Does It Take So Long to Wait for Fingerprint Submission?

Long waits for fingerprint submission are caused by several factors:

● A high number of residence card applications, especially in large voivodeships such as Mazowieckie (Warsaw) or Małopolskie (Kraków).
● Limited resources in voivodeship offices, including the number of staff processing applications.
● Technical and organizational delays in scheduling appointments.

Accelerating fingerprint submission after applying for a residence card is a real opportunity to shorten the overall waiting time. Regular interaction with the voivodeship office, proper submission of requests, and using professional assistance will help you succeed.
Contact us, and we will provide professional support at every stage!

How to Speed Up the Fingerprint Submission Process

1. Submit Documents in Person Instead of by Mail

● If you are just planning to submit documents for a residence card, consider submitting them in person. This allows you to submit your fingerprints immediately during your visit to the voivodeship office.
● By submitting in person, you avoid waiting for a separate appointment for fingerprinting, which can significantly reduce the overall processing time.

2. Actively Contact the Voivodeship Office

● After submitting your documents by mail, it is recommended to regularly contact the office. You can send an email or call to inquire about the status of your application and check the possibility of speeding up the procedure.
● When contacting them, provide your case details, such as the case number (sygnatura akt) and personal information.

3. Write an Official Request for Acceleration

● If you have valid reasons to expedite the process (for example, the need to work legally, or extend an existing permit), you can write an official request to speed up the fingerprint submission.
In the request, include:

● Reasons for the need to expedite.
● Supporting documents (e.g., employment contract or a letter from your employer).
● Your contact information.

4. Consult a Lawyer or Migration Consultant

● Professional consultants have experience in dealing with voivodeship offices and know how to correctly draft an acceleration request.
● In some cases, their involvement can significantly reduce the waiting time.

5. Register for an Appointment Through an Online System

● Some voivodeships offer online registration systems for fingerprint submission. Check your office's website to see if you can schedule an appointment on your own, bypassing the waiting list.

6. Submit Documents in Less Busy Voivodeships

● If possible, you can submit your documents for a residence card in a region with less traffic. For example, voivodeships with fewer foreign citizens process applications faster.

Documents That Can Help Speed Up the Process

To support a request for expediting fingerprint submission, it is recommended to include the following documents:

● Employment contract or a letter from the employer confirming the need for the timely issuance of the residence card.
● Medical documents (if the request for acceleration is due to health reasons).
● Evidence of existing obligations, such as a rental agreement or bank obligations.

How the Fingerprint Submission Process Works

After receiving the call for fingerprinting, you should:

1. Attend the designated office on the specified day and time.
2. Provide original documents submitted earlier (if required).
3. Submit your fingerprints and receive confirmation that the procedure has been completed.

Once your fingerprints are submitted, your case is officially accepted for review, and the application processing begins.

What Not to Do

● Do not visit the voivodeship office without an appointment: In most cases, this will not speed up the process and may cause additional delays.
● Do not use unlicensed intermediaries: Services from unqualified intermediaries may result in the rejection of your application or even fines.

How We Can Help

Our company offers assistance at all stages of obtaining a residence card, including:

● Preparation and submission of documents.
● Drafting requests for acceleration.
● Representing your interests at the voivodeship office.
● Consultations on immigration law matters.